Info for FellowsStipend & Expense Claims
For information about fellowship stipends, top up awards and research expense funds please check Bridge Program Funding. In order to be paid by UBC Payroll, the Bridge Program Manager will appoint students as Graduate Research Associates. The following information is required to complete it:
- Social Insurance Number - SIN
(If you are an international student, you will need to apply for a SIN and provide a copy of the application form before Finance can process your Payroll form)
- Current and Permanent Mailing Address
- Date of Birth
Direct Bank Deposit
If you would like to get paid directly into your bank account, rather than pick-up your cheques bi-weekly from the Finance office, you will need to complete a "Payroll Direct Deposit" form. If you complete this form and give it to the Bridge Program Coordinator, we will submit it with your Student Appointment Form to Finance.
Bridge Fellows (except those receiving an International Partial Tuition Scholarship) can have their tuition paid from payroll. Students must complete an "Application for Alternate Payment Methods / Tuition Fee Deferment" form (found on the Student Services Webpage - Tuition Fee Payroll Deduction). If you are interested, please sign and complete the form.
Tuition payment deadline: Please submit Payroll Deduction form to the Bridge Office no later than August 10.
For travel related expenses, please see information below. For non-travel related expenses, please complete the All Other Expenses Form, sign and submit it to the Bridge Office. Original invoices/receipts must be included with each claim. Please allow 4-6 weeks for processing. If you would like your original receipt returned to you, indicate it very clearly on each receipt that you need returned. For all UBC Bookstore purchases, you can have funds directly paid from your Bridge expense funds, without paying taxes. Provide the Program Manager with a description of the item to be purchased and the exact purchase price so a Journal Voucher can be prepared for you to bring to the Bookstore to make your purchase.
Application Procedure for travel related expenses
- Completed Bridge Travel Expense Form. Application must be signed by student.
- Proof of conference presentation or program agenda.
- Complete conference program agenda, if claiming meals. Actual meal receipts or per diem can only be claimed for meals not provided or included in conference registration.
Additionally, original, itemized, and dated receipts must be submitted for all expenses claimed. Credit card receipts that are not itemized are not acceptable for reimbursement. For air travel, original ticket with passenger itinerary/receipt is required along with original boarding passes. A passenger itinerary/receipt is required for e-tickets.Travel expenses can be claimed only after travel is completed. Travel advances are not provided.
Other Graduate Student Travel Funds
UBC Travel Information
For complete travel related information, including corporate rates, please refer to UBC's Travel webpage. Prior to travelling, please read UBC's Travel Safety Policy. At the UBC Policy website, you will find the Financial Services Travel Policy #83 which governs reimbursement for authorized travel-related expenses. UBC'sTravel Policy and Procedures appends the Policy Statement and indicates any required forms, the latest compensation rates, and administrative procedures.